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Team Bicycles, inc. Charter
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Charter for Team Bicycles,
Inc.
Bedford, Texas
INTRODUCTION:
Team Bicycles, Inc
(TBi) is an organization to develop and promote safe
cycling in and around the North Texas area for all forms
of bicycle road racing, fast recreational riding and track
racing. Membership is not restricted to any geographic
location as TBi is open to membership to all geographic
locations.
TBi is affiliated with
the USCF division of USA Cycling and it is also a founding
member of the Texas Bicycle Racing Association (TxBRA).
This organization was founded in 1986 as the Mid-Cities
Wheelmen (MCW) and became known as Team Bicycles, Inc. in
2001.
Article
I: Membership
Upon payment of annual
dues, anyone may be a member (Refer to Article III below).
There is no barrier to membership except as specifically
written in this document and is open to all people who
enjoy cycling regardless of age, race, religion, ethnic
background, physical condition, experience, gender, etc.
There are no distinctions in TBi membership as to level of
skill and riding/racing abilities.
o
New member –
membership fee with current new jersey
o Renewal
membership – membership fee, without jersey purchase
required.
o The
membership period is defined from January 1st to December
31st of the same calendar year.
o Membership
is suspended after 90 days of non-payment of dues,
reinstatement of membership is upon receipt of past due
fees and acceptance by the Officers.
If more than a year
has lapsed in payment of membership dues, a full new
membership is required.
Note: On years that a
new jersey design is created, each member is required to
purchase a jersey with their membership, renewal or new.
Article II:
Club Meetings
Will be held the first
Monday of each month, when that date is a national holiday
the meeting will be held the following Monday. The
location and starting time for the meeting will be
determined by the President and the membership will be
notified at least two weeks prior to the meeting using
both on-line media and the club newsletter, The Seat Post.
The annual awards meeting will be held at the December
meeting on a date and location provided two weeks prior to
being held.
Article III:
Officers
The Officer positions
of TBi are elective by the membership and are composed of
team members who agree to serve after being nominated by
either another member or themselves.
Officers are elected
to one year terms and are defined by the bylaws as Voting
or Non-Voting officers.
Elected Officers take
their position on January 1st each year and serve through
December 31st of that year.
There are no term
limits regarding Officer positions.
They are nominated
during October each year and elected during November each
year by majority vote of the membership. Note: during
2003, elections will be held after the adoption of this
charter.
Although there are
duties and areas where specific officers are to take
leadership and are authorized to make routine decisions,
all major decisions will be made by the Voting Officers as
a group using a majority rules format for decisions and
these decisions are binding on all members.
In the event that
three members of the voting Officers dissent on a issue,
the issue can be brought up for consideration by the
general membership, if the three Officers present a
petition to the President stating their position and
desire to have the membership vote on this issue. The
decision reached by the majority of the membership will
then be considered binding on all members.
o No
member may hold more than one office at any one time.
o The
minimum age to hold an office shall be nineteen years old.
o The
Officers reserve the right to deny membership privileges,
by means of simple majority vote, to any one individual
seeking such membership, for any reason deemed detrimental
to the image and core values of TBi.
o All
Officers who race in USCF events shall only race for TBi.
BYLAWS
Article IV:
Executive Committee
Executive Committee
(See Note #2, page 8)
The 2003 and beyond
Executive Committee will consist of the following Voting
Officers: President, Vice-President, Secretary, Treasurer,
Race Director, and two (2) At-Large Officers. They will
meet as required, either in person or on-line and will be
responsible for club policy and expenditures as designated
in this document. Decisions by the Executive Committee are
not dependant upon approval of the membership before being
implemented except as specifically designated in this
document.
o
All decisions are made
by simple majority vote.
o
Any matter involving
Team Policy or expenditures over $100 require an executive
Committee vote (i.e. race budget, coaching, travel,
clothing, awards, etc.).
o Voting
can be done at an Executive Committee meeting or on-line.
o Matters
should have a maximum of 7 days for voting and resolution
by the Executive Committee. The Committee will strive to
meet this deadline.
o Five
members of the Executive Committee make up a quorum for
voting if the time limit of voting has been reached and no
decision has been made.
o All
voting topics and issues must be written and circulated
among the Officers prior to voting.
President:
He or She shall have
the following duties and powers:
o Overall
supervision of the club’s activities.
o Responsible
for generating the long term goals of the organization.
o Proposes
the annual budget for consideration by the Executive
Committee.
o Power
to contract the team in all areas of club business.
o Establishes
the agenda for all meetings of the officers and general
members.
o Has
signature power on the team funds.
o Presides
at all meetings of the organization.
o Decides
all questions of order at all meetings.
o Appoints
all committees.
o Represents
TBi at external affairs, is the TBi voting delegate for
TXBRA or delegates a Officer to serve in his absence.
o Coordinates
all promotional activities of the organization, promotes
all team races.
o Is
the Promoter of Record for all USCF or other competitive
events promoted by TBi.
Vice President:
He or She shall have
the following duties and powers:
o
Assumes duties of
President and assumes his/her duties and powers in his/her
absence.
o
Advisor to all
standing and special committees.
o
Monitors club
race/ride activities.
o
Monitors coaching and
seminar activities.
o
Informs the members of
any rule changes as issued by the TxBRA or USCF.
o
Represents the
sponsors of Tbi to the Executive Committee.
o
Responsible for
gaining new sponsors / advertisers for TBi
o
Has the power to
accept sponsorship agreements with approval of the
Executive Committee.
o Derives
and coordinates advertising for the club newsletter.
o Assists
and represents the club on all USCF promotional
activities.
o Coordinate
the Jersey and Clothing design process, order clothing,
receive and inspect clothing, before transferring the
inventory to the Treasurer.
o Special
assignments as may be given by the President.
Secretary:
He or She shall have
the following duties and powers
o Drafts
all official correspondence as approved by the officers.
o Records
and distributes minutes of all meetings of the officers
and general membership.
o Distributes
bulletins on general matters with other clubs and
associations.
o Countersigns
all written contracts approved by the officers.
o Maintains
all of the club's records, receives and files all
correspondence.
o May
act as the organization Historian or appoint a member to
act in that position.
o Generates
a monthly newsletter called the “The Seatpost” to be
mailed to the membership & posted on the team web site via
the web master.
o Is
the contact of record for the USCF.
o Special
assignments as may be given by the President.
Webmaster:
The Webmaster serves
under the auspices of the position of the Secretary. This
is an Officer position with no vote on the Executive
Committee.
He or She shall have
the following duties and powers:
o
Administers the TBi
website.
o Communicates
with the membership and community through the website.
o Tallies
the results of physical and Internet voting.
o Keeps
the membership email list.
o Moderates
the Executive Committee Forum.
o Administers
and moderates the Team Forum.
Treasurer:
He or She shall have
the following duties and powers:
o Administers
dues notices, consistent with the laws of the
organization.
o Administers
receipts for collection of dues.
o Receives
all funds taken in by the organization and deposits same
to the credit of the organization in depositories approved
by the officers.
o Distributes
funds duly authorized in the annual budget approved by the
officers.
o Signs
all checks issued by the organization.
o Maintains
accurate financial records of receipts and disbursements
of organization funds. Upon request, such records shall be
made available to officers, and general members.
o Has
signature authority on the TBi account(s)
o Maintains
audit procedures and controls for all club assets,
equipment.
o Neither
the TBi treasurer nor any agency thereof shall have the
authority to borrow money, enter into a contract or
otherwise incur indebtedness without the express written
approval of the Executive Committee.
o Publishes
to the Executive Committee and the membership a bi-monthly
financial report.
o Works
with the President to author budgets for various aspects
and activities of TBi.
o
The inventory of all saleable
items should be kept and distributed by the Treasurer
o Special
assignments as may be given by the President.
Race Director (Team
Captain):
The position of Race
Director is to be filled by appointment of the Executive
Committee from members in good standing. Upon
appointment, the Race Director shall be ratified by a
simple majority vote of members of TBi who are holders of
a valid current USCF Racing license. If the candidate is
not ratified, a new candidate shall be appointed by the
Executive Committee and presented to the licensed
membership for ratification. This process is continued
until the appointed person is ratified by a simple
majority.
He or She shall have
the following duties and powers:
o Administers
the Racing Budget (which is determined annually by the
Executive Committee)
o Sets
monthly race allotments and procedures.
o Determines
the SWAG for racers on the basis of results and racer
value to TBi.
o Selects
and presents a yearly budget and plan for club racing
activities.
o Recommends
the races to be held each year either as sanctioned events
or as club events in a manner as to meet guidelines and
requirements of TxBRA, USCF and TBi rules.
o Oversees
the race rules and policies for TBi members.
o Maintains
the Rider Recognition (ROY points for example) programs.
o Directs
and Coordinates TBi’s racing activities.
o Responsible
for the organization of all non USCF club races.
o Appoints
marshaling coordinator for events as required.
o Appoints
and coordinates the Race Task Committee, including but not
limited to:
o Road,
Track, Time Trial and Criterium racing.
o Acts
on behalf of TBi to ensure that the racing team presents
an acceptable image of TBi at racing events
o Special
assignments as may be given by the President.
At-Large Officers
(Two positions)
Shall have voting
powers as members of the Executive Committee.
He or She shall have
no specified duties and powers and serve to assist the
Executive Committee:
o At-Large
Officers shall be nominated from a group of members
considered as Life Time Members and from Long Term Members
(more than 5 years as members of the club).
o At-Large
Officers will be nominated by the General Membership.
o At-Large
Officers will be elected by the General Membership, by
simple majority vote.
o At-Large
Officers will be elected to a two-year terms, for the 2003
year only one At-Large Officer will serve until Dec. 2004
and the other will serve until Dec., 2005.
o The
At-Large Officer with the longest remaining time on his or
her term will automatically be the Senior of the two
positions and will be appointed by the Executive Committee
to fill any other Officer position opened before the end
of that positions term.
Note#1:
TBi life members are
past Presidents, or members selected for outstanding
contributions to the team and validated by the membership.
Selection or nominations are made from time to time when a
deserving member is identified, this is usually done by
the President and voted on by the Executive Committee.
Article V:
Plebiscites and Appeals
o
The Executive
Committee by a vote of 3 members (minimum) can table for
one month any pending legislation before the Executive
Committee and ask for input from the membership prior to a
vote by the Executive Committee.
o
IF three voting
officers of TBi concur, any Executive Committee’s decision
can be brought to the membership for resolution.
Article VI:
Voting
Note: For the year
2003 Officers will serve from the ratification date of
their election in 2003 to December 31st, 2004. The
nomination period for the first election following the
ratification of this document by the Executive Committee
is tentatively set to open February 3rd , 2003, close Feb.
16th , 2003 and the election voting to begin on-line
February 17th. , 2003 and to close at the March 3rd, 2003
club meeting to be held at a location to be designated y
the President. Notification of the exact dates and
location of the meeting will be presented to the
membership both by electronic media and via the club
newsletter, The Seat Post. A postal mailing of the all
nominated members for every position will be sent to all
members after nominations close.
Ø
Officer Elections:
o Nominations
will be taken once the election is announced (for
emergency elections) or opening October 1st and closing
October 15th for annual elections.
o A
nomination is not valid until the person nominated agrees
to accept the nomination.
o Nominations
will be accepted both at a physical club meeting and by
electronic media.
o Voting
by members will be available on-line for a minimum of 15
days prior to the next scheduled meeting after nominations
close.
o At
the next scheduled meeting ballots will be available and
signed votes will be taken from members in good standing
who are present at that meeting.
o Annual
elections are to be finalized, verified and published at
the November meeting of the election year.
o Emergency
elections will be called at any time in the event of an
At-Large Officer vacancy due to the Senior At-Large
Officer filling the non-expired term of another Officer
who vacated his or her office for unforeseen
circumstances. Until the emergency election is held the
Executive Committee will select a member in good standing
to serve in the vacated At-Large Officer position. That
person will automatically be nominated with other open
nominations from the membership to contest the special
election.
Ø
Matters requiring
membership votes may be done both on-line and in person.
o The
matter must be announced at a meeting and published both
on-line and in “The Seatpost” Newsletter.
o Voting
will take place on-line for a minimum of 15 days after the
publication date, at the start of the next meeting any
physical votes will be taken (votes must be signed in
person at the meeting). The votes will be then tallied,
verified and announced at that meeting.
Note #2
The 2002 Executive
Committee appointed by the current President will meet and
ratify this document prior to the February, 2003 meeting
and will consist of the current TBi officers, President
Jim Connally, Vice President Art Pacione, Treasurer/Web
Master Andy Hollinger, Race Directors Don Merritt and
Nathan Larimer, News Editor Jerry Vargas and life time
members Ray Allen, Mike Reade, Ron Ennis, and as a
interested team member, John Woodson.
Article VII:
Order Of Business
o Call
the meeting to order
o Reading
and adoption of the minutes
o Old
business
o Treasurer's
report
o Reports
of existing committees
o New
business
o Adjournment
Article VIII:
Motions
All motions at regular
meetings will be informal, but members must first be
recognized by the presiding officer.
Article IX:
Committees
All committees shall
have a chairperson and co chairperson and report all
activities of their committee at each regularly scheduled
meeting.
Article X: Rules
For Racing
The club shall publish
annually a list of rules and regulations for racing.
Amendments
1. These
bylaws after being enacted by the 2002 Executive Committee
shall not be amended, suspended, altered or repealed in
whole or part, except by a majority vote by the current
Executive Committee and following that a simple majority
vote of the membership.
2. The
method for amending, suspending, altering or repealing the
Bylaws shall be as follows:
1. Any
change shall be submitted to the Executive Committee for
discussion and analysis. The Executive Committee shall
inform the membership of its opinion of the proposed
change(s). The Executive Committee may also propose its
own change(s).
2. The
Executive Committee shall announce that a change(s) in the
Bylaws has been proposed, shall cause the change(s) to be
published in the newsletter and/or on the web site, and
shall set a date for a vote to coincide with the date of a
business meeting of the Club one month after the month in
which the proposed change(s) have been published in the
newsletter and/or posted on the web site.
3. Members
have the right to be informed on all matters, legal
documents, and official records
4. Visitors
or special guests of TBi may be invited to attend affairs
of the organization at the discretion of any officer.
